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SPL supplier qualification requirements: management system documents

SPL identifies itself as Saudi Post and publishes the supplier registration route on Oracle iSupplier, from submission of the application to its study and approval of the supplier. The registration list holds legal, financial and authorization documents, and in doooqs’s experience of supplier qualification SPL asks for evidence of a documented management system and a copy of the policies and procedures as well. You find these system documents in the QHSE integrated package, in your organisation’s name and code, so you enter qualification with a complete system rather than scattered papers.

The requirements and their documents

As SPL publishes in the suppliers portal of Saudi Post. Reviewed on:

The requirement as the buyer publishes itThe document in our package, by code
The system manual (from doooqs's experience of supplier qualification)
  • M-01 Management system manual
Policies (from doooqs's experience of supplier qualification)
  • POL-01 Management system policy
Procedures (from doooqs's experience of supplier qualification)
  • P-01 Document and record control
  • P-02 Management review
  • P-09 Control of nonconforming outputs
  • P-10 Corrective actions
  • P-11 Internal audit
Records for quality, occupational health and safety and the environment (from doooqs's experience of supplier qualification)
  • F-01 Document list and retention rules
  • F-12 Management review minutes and attendance
  • F-19 Audit report and findings follow-up
  • F-35 Nonconformity register
  • F-38 Risk identification and evaluation register
  • F-302 Proposed hazard register
  • F-402 Proposed environmental aspect and impact register

What the documents do not cover

  • An accredited certification body issues the certificate after auditing your management system. doooqs prepares the documents for that system.
  • A valid commercial register, or a commercial licence for foreign companies; chamber, social insurance, zakat, VAT and localization certificates; an authorization letter certified by the chamber; a signed and stamped bank letter with the account name, number and IBAN. Where they exist it asks for the local content or Monshaat certificate, audited financial statements for the last three years, and the latest contracts and projects. Government documents are PDF files and valid at submission.
  • Check each buyer’s requirements in its own portal, since they change and may include licences and registrations the documents do not cover.

Questions

Does SPL require an ISO certificate, or is a documented system enough?

In doooqs’s experience of supplier qualification, SPL asks for evidence of a documented management system and a copy of the policies and procedures, and a certificate is asked for according to the supplier’s category and scope of work. doooqs gives you the documented system in your organisation’s name; the certificate comes after the system is applied and audited.

Which management system documents does SPL ask for by name?

In doooqs’s experience of supplier qualification, SPL asks for the system manual, policies, procedures and records for quality, occupational health and safety and the environment. You find them all, by name and code, in the QHSE integrated package.

Buyer names belong to their owners; this answer is guidance, does not represent any buyer and promises neither qualification nor a certificate.

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